Generative AI And AI-Assisted Technologies Policy

GENERATIVE AI AND AI-ASSISTED TECHNOLOGIES POLICY

 

Purpose

Media Wisata recognizes that Generative Artificial Intelligence (AI) and AI-assisted technologies are increasingly used in academic research, manuscript preparation, peer review, and scholarly publishing.

These technologies may provide useful assistance in activities such as language improvement, translation, data analysis, coding, literature exploration, and other research-support activities. However, inappropriate use of AI may create risks related to academic integrity, authorship, plagiarism, fabrication, falsification, copyright, privacy, confidentiality, and accountability.

Therefore, Media Wisata permits the responsible and transparent use of Generative AI and AI-assisted technologies while maintaining the principle that human authors, reviewers, and editors remain fully responsible for their scholarly work and decisions.

This policy applies to all authors, reviewers, editors, editorial board members, and other parties involved in the publication process of Media Wisata.

 

Scope

This policy applies to the use of Generative AI and AI-assisted technologies in connection with:

  1. research and scholarly activities;
  2. manuscript preparation;
  3. language editing and translation;
  4. data analysis and coding;
  5. generation or modification of images, figures, tables, or other research materials;
  6. peer review;
  7. editorial decision-making;
  8. editorial communication; and
  9. other activities associated with the publication process of Media Wisata.

 

Definition of Generative AI and AI-Assisted Technologies

For the purposes of this policy, Generative AI and AI-assisted technologies refer to artificial intelligence-based systems that can generate, transform, analyze, summarize, translate, edit, classify, or otherwise assist in producing scholarly content.

These technologies may include, but are not limited to:

  1. ChatGPT;
  2. Microsoft Copilot;
  3. Google Gemini;
  4. Claude;
  5. Perplexity;
  6. AI-assisted writing and translation tools;
  7. AI-assisted coding and data-analysis tools;
  8. AI image-generation tools; and
  9. other comparable technologies.

The list above is illustrative and does not constitute an endorsement of any particular AI service.

 

General Principles

The use of AI in scholarly publishing at Media Wisata shall be guided by the following principles:

Human Accountability

AI systems cannot assume responsibility for scholarly work.

Humans remain responsible for the accuracy, originality, integrity, and ethical compliance of all published content.

Transparency

Material use of AI in manuscript preparation or research should be disclosed appropriately.

Academic Integrity

AI must not be used to fabricate, falsify, manipulate, or misrepresent research findings, data, references, or evidence.

Originality

The use of AI must not undermine the originality or intellectual contribution of the authors.

Confidentiality

Confidential manuscripts, reviewer reports, editorial correspondence, and other restricted information must not be disclosed to AI systems in a manner that compromises confidentiality.

Privacy and Data Protection

Users of AI must protect personal data, confidential research information, and other sensitive information in accordance with applicable ethical and legal requirements.

Fairness and Responsible Use

AI-assisted processes should not be used in a manner that introduces unjustified discrimination, bias, deception, or unfair treatment of authors or reviewers.

 

 

Use of AI by Authors

Media Wisata permits authors to use AI and AI-assisted technologies as supporting tools, provided that authors retain full intellectual and ethical responsibility for their work.

Permitted uses may include:

  1. Improving grammar, spelling, punctuation, and readability;
  2. Assisting with language translation;
  3. Improving the clarity or organization of text;
  4. Assisting with coding or programming;
  5. Assisting with data analysis, provided that the analysis and results are independently verified;
  6. Assisting with preliminary literature exploration;
  7. Assisting with brainstorming or development of research ideas; and
  8. Other reasonable research-support activities that do not replace the authors' intellectual contribution.

Authors remain responsible for checking all AI-generated or AI-assisted outputs.

 

Prohibited Uses of AI by Authors

Authors must not use AI technologies to:

  1. Fabricate or falsify research data;
  2. Generate fictitious research findings;
  3. Generate fictitious references or citations;
  4. Misrepresent ai-generated content as original human scholarly work where such representation is misleading;
  5. Manipulate images, figures, tables, or research evidence in a deceptive manner;
  6. Generate substantial scholarly content without meaningful intellectual contribution and critical review by the authors;
  7. Conceal material use of ai where disclosure is required;
  8. Violate copyright or intellectual property rights;
  9. Disclose confidential or personally identifiable information without appropriate authorization;
  10. Interfere with the integrity of the peer-review process; or
  11. Engage in any other form of academic or research misconduct through the use of ai.

 

AI and Authorship

Generative AI and AI-assisted technologies cannot be listed as authors or co-authors of manuscripts submitted to or published by Media Wisata.

Authorship requires human responsibility for the scholarly contribution and the ability to take responsibility for the content of the work.

Any use of AI must therefore remain under the responsibility and supervision of the human authors.

 

Disclosure of AI Use

Authors must disclose the use of Generative AI or AI-assisted technologies when such use materially contributes to the preparation of the manuscript or research.

The disclosure should identify:

  1. The name of the AI tool;
  2. The version or model, where available;
  3. The purpose of its use; and
  4. The nature or extent of the assistance provided.

A suitable statement is:

Declaration of Generative AI and AI-Assisted Technologies:

“During the preparation of this manuscript, the authors used [NAME OF AI TOOL] for [PURPOSE]. The authors subsequently reviewed, verified, and edited the output and take full responsibility for the content, accuracy, originality, and integrity of the published work.

Where AI is used as part of the research methodology, its use should instead be described transparently in the relevant section of the manuscript, particularly the Methods section.”

 

AI Used Only for Language and Copyediting

Basic assistance with spelling, grammar, punctuation, formatting, or language readability does not ordinarily require a separate disclosure when the AI tool does not materially contribute to the intellectual content of the manuscript.

However, authors remain responsible for ensuring that the resulting manuscript accurately represents their own research, analysis, interpretation, and conclusions.

 

AI-Generated Images, Figures, and Other Materials

The use of Generative AI to create or substantially modify images, figures, illustrations, tables, datasets, audio, video, or other research materials must be disclosed when such use is relevant to the research or may affect the interpretation of the work.

AI-generated materials must not:

  1. Fabricate research evidence;
  2. Misrepresent research findings;
  3. Manipulate research results deceptively;
  4. Violate copyright or intellectual property rights; or
  5. Violate research ethics or applicable legal requirements.

Where AI-generated materials form part of the research methodology, authors must provide sufficient information regarding the AI tool and its use to enable appropriate evaluation of the research.

 

AI and Research Data

AI tools may be used to assist with research data analysis, coding, classification, or other analytical processes provided that:

  1. The authors understand the analytical process;
  2. The outputs are independently checked and validated;
  3. The use of ai does not introduce undisclosed manipulation or fabrication;
  4. Confidential or personally identifiable research data are adequately protected; and
  5. The use of ai is disclosed where it constitutes a substantive component of the research methodology.

AI-generated analytical outputs must not be accepted without appropriate human verification.

 

Responsibility for AI-Generated Errors

AI systems may produce inaccurate, incomplete, biased, fabricated, or misleading information.

Authors must therefore independently verify:

  1. Factual Statements;
  2. References And Citations;
  3. Quotations;
  4. Statistical Results;
  5. Methodological Descriptions;
  6. Theoretical Claims;
  7. Data Interpretations; And
  8. Other Substantive Information Generated Or Assisted By Ai.

The presence of AI-generated errors does not reduce or transfer the responsibility of the authors.

 

AI, Plagiarism, and Academic Misconduct

The use of AI does not exempt authors from Media Wisata's plagiarism and academic integrity policies.

AI-assisted writing may constitute academic misconduct when it is used to:

  1. Disguise plagiarism;
  2. Fabricate references;
  3. Fabricate quotations;
  4. Reproduce copyrighted content without appropriate authorization;
  5. Falsify research;
  6. Misrepresent authorship; or
  7. Otherwise deceive readers or the editorial team.

Where suspected misconduct is identified, Media Wisata may request clarification or supporting information from the authors and may take appropriate editorial action in accordance with its publication ethics procedures.

 

AI Detection

Media Wisata may use appropriate technological tools as part of its editorial quality-control procedures.

However, AI-detection results shall not be treated as conclusive evidence of academic misconduct on their own.

AI-detection tools can produce inaccurate or false-positive results. Any concern regarding inappropriate AI use should therefore be evaluated through human editorial judgment and, where necessary, communication with the authors.

 

AI Use in Peer Review

Peer reviewers must comply with Media Wisata's separate AI Reviewer Guidelines.

In particular, reviewers must protect the confidentiality of submitted manuscripts and must not upload confidential manuscript content or reviewer materials to publicly accessible AI systems where doing so could compromise confidentiality.

Reviewers remain fully responsible for their review reports and recommendations.

 

AI Use by Editors

Editors must comply with Media Wisata's separate AI Editor Guidelines.

AI technologies must not replace the editor's independent judgment regarding:

  1. Manuscript suitability;
  2. Reviewer selection;
  3. Peer-review evaluation;
  4. Editorial decisions;
  5. Research integrity;
  6. Ethical concerns; or
  7. Publication decisions.

Editors remain accountable for all editorial decisions.

 

Confidentiality and Privacy

Authors, reviewers, editors, and editorial staff must exercise caution when using AI tools.

The following information should not be submitted to publicly accessible AI systems without appropriate authorization and protection:

  1. Unpublished manuscripts;
  2. Confidential peer-review materials;
  3. Reviewer identities;
  4. Editorial correspondence;
  5. Personal data;
  6. Research participant information;
  7. Confidential research datasets;
  8. Proprietary information; and
  9. Other restricted or sensitive information.
  10. Editorial review of suspected misuse

Where Media Wisata identifies reasonable concerns regarding inappropriate or undisclosed AI use, the editorial team may:

  1. Request an explanation from the authors;
  2. Request clarification regarding the role of ai in the research or manuscript;
  3. Request supporting research materials where appropriate;
  4. Conduct additional editorial or peer review;
  5. Reject the manuscript where serious concerns cannot be resolved; or
  6. Take appropriate post-publication action where concerns arise after publication.

Any action shall be proportionate to the nature and seriousness of the concern.

 

Human Oversight

Media Wisata adopts the principle that AI may assist, but must not replace, human scholarly judgment.

The final responsibility for:

  1. Research design;
  2. Data collection;
  3. Data analysis;
  4. Interpretation;
  5. Manuscript preparation;
  6. Peer review;
  7. Editorial evaluation; and
  8. Publication decisions

remains with appropriately qualified human individuals.

 

Relationship with Other Media Wisata Policies

This policy should be read together with Media Wisata's:

  1. Publication Ethics Policy;
  2. Plagiarism Policy;
  3. Peer Review Process;
  4. Author Guidelines;
  5. Research Ethics Policy;
  6. Copyright and Licensing Policy;
  7. Conflict of Interest Policy; and
  8. Retraction and Correction Policy.

Where AI use raises issues covered by these policies, the relevant Media Wisata policy shall also apply.

 

Policy Review

Because AI technologies and standards of responsible AI use continue to evolve, Media Wisata will periodically review this policy.

The editorial team may revise this policy to reflect developments in:

  1. Scholarly publishing;
  2. Research integrity;
  3. Publication ethics;
  4. Ai technologies;
  5. Data protection;
  6. Copyright;
  7. Applicable indonesian regulations; and
  8. International publishing standards.

“Media Wisata is committed to promoting responsible, transparent, ethical, and accountable use of artificial intelligence in scholarly publishing.”